Effective Date: 2025Dec28
Last Updated: 2026Jun28

Wilton Vida Group, LLC, encompassing our services Wilton Vida Travel, Notary Services, Wedding Officiant Services, Wilton Vida Apparel, and On All Fours Pet Supply, treats your trust as the foundation of our business. To provide our high-touch, bespoke services, whether planning a dream honeymoon in Italy or notarizing critical real estate documents, you share sensitive personal information with us.

We take the security of that information seriously. We have invested in enterprise-grade technology (Microsoft 365 and SharePoint) to keep your data encrypted, protected, and accessible only to authorized personnel for the specific purpose of serving you.

This Privacy Policy outlines what information we collect, why we collect it, how we secure it, and the limited circumstances under which it is shared.

1. Information We Collect

We collect different types of information depending on which service we are providing for you.

A. General Information (All Clients)

• Contact Details: Name, email address, phone number, and mailing address.

• Communications: Records of emails, texts, and notes from calls so we can deliver seamless service.

• Payment Information: Credit card details or payment identifiers handled through secure third-party processors such as Stripe and Square. We do not store raw credit card numbers on our internal servers.

B. Travel and Wedding Clients (High Sensitivity)

To book travel and coordinate events, we require highly sensitive data. We store this securely in our encrypted internal systems.

• Government IDs: Passport copies, numbers, expiration dates, and issuing country.

• Vital Statistics: Date of birth and legal gender as required by TSA and international airlines.

• Travel Preferences: Known Traveler Numbers (TSA PreCheck and Global Entry), airline loyalty numbers, and seating preferences.

• Health and Dietary Information: Mobility requirements, severe allergies, or medical needs relevant to travel accommodations.

C. Notary Clients (Legal Compliance)

The State of Florida imposes strict requirements on information collected during a notarial act.

• Identity Verification: Details from the government-issued ID presented at the time of notarization, such as driver's license number and issue and expiration dates. The law may require us to take a photograph or scan of this ID.

• Biometric Data (If Applicable): Thumbprints, if required for specific documents or by future state mandates.

• Transaction Details: The type of document notarized, the date and time, the fee charged, and your signature in our electronic or physical journal.

2. How We Use Your Information

We do not sell your data. We use your information only to deliver the services you requested.

• To Provide Services: Booking flights, hotels, and tours; performing notarial acts; officiating weddings; and fulfilling pet product orders.

• To Communicate: Sending itineraries, booking confirmations, invoices, and important travel alerts.

• For Legal Compliance (Notary): Florida law requires notaries to maintain a journal of all official acts for a defined retention period. We must produce this information upon lawful request by the Department of State or a court order.

• For Marketing (Optional): Sending newsletters, birthday greetings for humans or pets, and promotions, only if you have opted in. This includes SMS and MMS marketing messages, which you receive only after a separate mobile opt-in. You may opt out at any time, and you may reply STOP to cancel text messages.

3. SMS and Text Messaging Communications

Wilton Vida Group, LLC offers text messaging (SMS and MMS) to communicate with clients who provide their mobile number and consent.

• How You Opt In: You consent to receive text messages by submitting your mobile number through a form on our website that links to this Privacy Policy, by checking a consent box, or by texting us directly. Consent is not a condition of any purchase.

• Types of Messages: We send service and transactional messages such as appointment confirmations, itineraries, booking alerts, notary scheduling, and account updates. We send promotional or marketing messages only to clients who separately opt in to marketing.

• Message Frequency and Rates: Message frequency varies based on your activity with us. Message and data rates may apply. Your mobile carrier is not liable for delayed or undelivered messages.

• How You Opt Out: Reply STOP to any message to unsubscribe. Reply HELP for assistance, or contact us at life@wiltonvida.com or +1 (754) 239-8432

• Mobile Data Sharing: No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All other categories exclude text messaging originator opt-in data and consent. This information will not be shared with any third parties.

4. How We Share Your Information

We share only the data necessary with the partners required to fulfill your service.

• Travel Suppliers: We must share your name, date of birth, and passport information with airlines, cruise lines, hotels, and tour operators to secure your bookings. These third parties maintain their own privacy policies.

• Technology Partners: We use trusted third-party platforms to run our business, specifically Microsoft 365 and SharePoint for data storage and CRM, and Squarespace for website hosting and forms. These partners use industry-leading encryption and security measures.

• Legal Authorities: We may disclose information if required by law, a subpoena, or a court order, particularly regarding notary journal records.

• Mobile Opt-In Data: We do not share or sell your mobile number or text messaging consent to any third party for marketing purposes under any circumstance.

5. Data Security: How We Protect Your Sensitive Data

We recognize that passport details and government IDs are highly sensitive. We have moved beyond basic spreadsheets and email to secure this data.

• Enterprise-Grade Storage: We store sensitive client data within a secure Microsoft SharePoint environment, using enterprise-grade encryption both in transit and at rest.

• Access Control: We restrict access to highly sensitive data, such as passports, strictly to Wilton Vida personnel who require it to perform their duties.

• No Loose Files: We do not allow emailing of unencrypted passport or ID scans. We use secure intake forms integrated directly into our secure systems.

While we implement robust security measures, no transmission of data over the internet is guaranteed to be completely secure. We urge you to use caution when transmitting personal information to us through unsecured email.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which we collected it, including satisfying legal, accounting, or reporting requirements.

• Notary Records: We retain notarial records, including any required electronic journal and audio-video recordings for remote online notarizations, for a minimum of ten years as required by Florida law and our internal retention policy.

• Travel Data: We generally delete passport copies after travel, unless you are a frequent corporate client who has requested that we keep them on file for future bookings.

7. Your Rights

Depending on your location, you may have rights regarding access to, correction of, or deletion of your personal data. To review the data we hold on you, contact us. Some data, specifically notary journal entries, cannot be deleted upon request due to state law mandates.

8. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services or legal requirements. We will post the new policy on this page with an updated effective date.

9. Contact Us

For questions about this Privacy Policy or how Wilton Vida handles your data, contact us at:
Wilton Vida Group, LLClife@wiltonvida.com | +1 (754) 239-8432 | Wilton Manors, FL

Wilton Vida Group, LLC

Wilton Park Drive Wilton Manors, Florida, USA
Licensed Seller of Travel IATA: ARC/IATA 45613433 Travel services provided under Nexion LLC | CA CST# 2071045-50 · FL ST# TI122511 · WA# 816739 · NV# 2003-0005 · IA# 992. California: Registration does not constitute state approval.